RESOLUTION AGE 1/2007

PROTOCOL OF ENGAGEMENT WITH INTERNATIONAL INTERGOVERNMENTAL ORGANISATIONS 

THE GENERAL ASSEMBLY OF THE INTERNATIONAL ORGANISATION OF VINE AND WINE,

CONSIDERING the Strategic plan of the OIV 2005-2008 adopted on 14 October 2005 by the Extraordinary General Assembly of the OIV has provided in point B.1.2 to establish a protocol of engagement with international organisations which can serve as the basis of scientific and technical collaboration with specific organisations,

IN VIEW of Chapter VI of the Agreement of 3 April 2001 establishing the International Organisation of Vine and Wine related to the participation of international inter-governmental organisations,

IN VIEW of article 4 of Title I « General Provisions » of the Internal Rules related to international inter-governmental organisations with a particular status,

IN VIEW of articles 5.2 and 5.3 of Title I « General Provisions » of the Internal Rules related to the status of guests,

IN VIEW of article 28 of Title I « General Provisions » of the Internal Rules related to the modification and adaptation of the Internal Rules and considering that 27 Member states of the OIV are favourable to the review of this amendment,

DECIDES, by consensus, to introduce in Title I « General Provisions » of the Internal Rules appendix 3 entitled:

PROTOCOL OF ENGAGEMENT WITH INTERNATIONAL INTERGOVERNMENTAL ORGANISATIONS

I.         SCOPE

1. This protocol of engagement outlines the engagement procedures agreed between the OIV and international intergovernmental organisations that have expertise and a direct interest that bear a relation to the OIV’s objectives, or that exercise functions that correspond to those of the OIV, notably those that carry out work on standards. This is in view of improving international collaboration and cooperation between the organisations.

II.  TYPES OF ENGAGEMENTS

This engagement may take the form of:

A) Special observer status

B) Scientific and technical cooperation and collaboration

C) Occasional or regular invitations

A.         SPECIAL STATUS FOR INTERNATIONAL INTERGOVERNMENTAL ORGANISATIONS AS OBSERVERS OF OIV PROCEEDINGS

A.1 In application of article 4 of the OIV’s Internal Rules of Procedure, the purpose of granting international intergovernmental organisations (hereinafter referred to as "organisations") special status as observers of OIV proceedings is to enable them to intervene^[1] in the working sessions of commissions, sub-commissions and groups of experts and attend^[2] General Assembly and Executive Committee meetings whose agendas cover issues of direct interest to them.

A.2 Requests for observer status shall be addressed in writing to the Director General of the OIV and shall indicate the nature of organisation’s activity and  the reasons for wishing to acquire such status.

A. 3 Requests for observer status shall be examined if they are submitted by organisations with expertise and a direct interest that bear a relation to the OIV’s objectives, or that exercise functions that correspond to those of the OIV, notably those that carry out work on standards. (2.1.b Agreement).

A.4 Requests for observer status shall be examined individually by the OIV’s Executive Committee and shall take into consideration factors such as the nature of the activities of the organisation in question, the composition of the organisation, the number of OIV members belonging to the organisation, reciprocity in terms of the possibility of attending discussions and of documents and other aspects relating to observer status, and whether the organisation has been associated with the work of the OIV in the past.

A.5 Decisions to grant observer status shall be taken by the General Assembly. Such a decision shall be transmitted by the Director General of the OIV to the organisation in question in the form of an exchange of letters. A special agreement, adopted by the General Assembly,  shall be concluded between the OIV and the organisation in question. It shall identify the specific conditions for collaboration in determining their nature and their time length in each particular case, in addition to the amount of any annual financial contribution.

A.6 Organisations with which the OIV has concluded a special agreement for cooperation and consultation shall be granted observer status within those bodies that have been specified in that agreement.

A.7 Representatives of organisations that have observer status shall normally be able to receive official documents (agendas, reports and minutes of meetings, for example) and be present at the meetings of OIV bodies, determined by the convention, and moreover, concerning the work of commissions, sub-commissions and groups of experts, they shall be able to present documents - the responsibility for which shall be taken by their governing bodies - and put forward their points of view at meetings without contributing towards decision-making.

A.8 Organisations with observer status shall receive copies of the principal collections of OIV documents that relate to the work of those bodies whose meetings they attend or intervene as observers. They shall also be able to receive other documents as specified in the clauses of special agreements for cooperation between themselves and the OIV.

A.9 Observer status granted to an international intergovernmental organisation may be reviewed if it appears that the conditions on the basis of which the OIV granted that status have changed rendering a review necessary of this particular type of international cooperation. Decisions to withdraw observer status shall be taken by the General Assembly.

B.         SCIENTIFIC AND TECHNICAL COOPERATION AND COLLABORATION

B.1. PROCEDURE FOR IMPLEMENTATION

B.1.1 The Executive Committee, following notification by the Scientific and Technical Committee, shall identify an international intergovernmental organisation that has specific expertise of particular importance to the work of the OIV. This organisation may be encouraged to take an active part in works of the OIV or projects of mutual interest.

B.1.2 The Executive Committee authorises the Director General to enter into any negotiations that are necessary in order to establish a formal relationship with organisations that have thus been identified.

B.1.3 The General Assembly adopts the relevant memoranda for cooperation and collaboration as proposed by the Executive Committee.

B.2. LEVEL OF COOPERATION AND COLLABORATION

B.2.1 Formulation of standards and recommendations of the OIV

B.2.2 Organisation of scientific and technical events

B. 2.3 Development of scientific and technical publications

B.2.4 Mutual exchange(s) of information and invitation to meetings

B.2.5 Any other joint project

B.3. METHODS OF COOPERATION AND COLLABORATION

B.3.1 OIV representation at cooperating organisation meetings, subject to the agreement of the cooperating organisation according to procedures as provided in the protocol.

B.3.2 Exchange of scientific and technical information relating to areas of mutual interest.

B.3.3 Regular information from the Executive Committee on cooperation and collaboration having taken place between the organisations.

C.         OCCASIONAL OR REGULAR INVITATIONS

Pursuant to the conditions of articles 5.2 and 5.3 of its Internal Rules of Procedure, the OIV shall be able to invite any cooperating organisation with specific expertise of particular importance to the work of the OIV to attend certain sessions, either occasionally or regularly, in order for that organisation to present its own contextually-relevant work.

^[1] Intervene: To “attend” plus to be able to present documents and to give an opinion at meetings (taking into account the precedence of Members followed by Observers followed by others, on invitation from the President and with the agreement of official participants) without contributing to the making of decisions

^[2] Attend: To receive official documents (such as agendas, reports, minutes of meetings) and to be present at meetings of the Organisation's constituent bodies. Does not include the possibility to intervene or contribute to the making of decisions