RESOLUTION AGE 5/2007

GUIDELINES FOR GRANTING OIV PATRONAGE FOR SYMPOSIA, MEETINGS AND INTERNATIONAL SEMINARS

THE GENERAL ASSEMBLY OF THE INTERNATIONAL ORGANISATION OF VINE AND WINE,

IN VIEW of chapter I of the Agreement of 3 April 2001 establishing the International Organisation of Vine and Wine and particularly article 2.2.l related to patronages,

IN VIEW of article 24.2 of Title I « General Provisions » of the Internal Rules of the OIVrelated to patronages »,

DECIDES, by consensus, to introduce in Title I « General Provisions » of the Internal Rules appendix 5 entitled:

GUIDELINES FOR GRANTING OIV PATRONAGE FOR SYMPOSIA, MEETINGS AND INTERNATIONAL SEMINARS

1.      SUBJECT:

In accordance with Article 24.2 of Title I « General Provisions » of the Internal Rules of Procedure of the OIV, patronage of the International Organisation of Vine and Wine may be granted to meetings, symposia, seminars, conferences and other meetings of a scientific and technical nature organised by members of the Organisation or related organisations.

2.      CRITERIA FOR PATRONAGE:

• The event must have non-commercial scientific and technical characteristics.
• The event must be designed to study in greater depth important issues of general and, if possible, of international interest.

3.      DOCUMENTS TO BE SUPPLIED BY THE ORGANISER IN ONE OF THE OFFICIAL LANGUAGES OF THE OIV:

The organiser shall supply all required documents as set out in the annex in addition to any information the organiser deems useful along with the application form.

4.      REVIEW OF REQUEST:

4.1. The request for patronage shall be addressed to the Director General of the OIV with the available information using the relevant application form.

4.2. The Director General may request any further information he/she deems necessary for review of the request.

4.3. When the event is organised in a member’s country or by a person of a member country, the request with the corresponding documentation shall be conveyed by the Director General of the OIV to the delegate(s) of these members of the Executive Committee for opinion.

4.4. The Director General shall convey all documents provided by the organiser to the members of the Scientific and Technical Committee of the OIV for opinion and to the official delegates of the Executive Committee.

4.5. In order to be reviewed by the next CST and COMEX of the OIV, the Director General must receive requests by 31 January at the very latest for review in March, or by 15 September for review in October; that being at least four months before the event takes place.  On an exceptional basis, when the decision making bodies of the OIV are unable to render a decision within the time delay, the Director General, when the above-mentioned criteria has been fulfilled, following written consultation of the delegate(s) or the member(s) concerned by the event, shall address the members of the Steering Committee for decision. The Director General shall convey this decision to all members of the Executive Committee.

4.6. In no case shall the fact of referring to the OIV, authorise using the name or logo of the International Organisation of Vine and Wine in documents, information or news releases done by the organiser before patronage is officially granted.

5.      GRANTING OF PATRONAGE:

5.1. The decision to grant or not grant patronage shall be made by the Executive Committee after opinion of the Scientific and Technical Committee, or under specific conditions as set out in above- mentioned 4.5 article, by the Steering Committee.

5.2. The decision shall be conveyed by the Director General.

5.3. This decision shall be definitive and may not be appealed.

5.4. Patronage shall only be granted for events provided for in the request at the indicated dates.

6.      BENEFITS AND OBLIGATIONS LINKED TO GRANTING PATRONAGE

6.1. Approval given by the OIV shall imply that reference of this patronage be included on all background documents related to the event with the mentions « under the auspices of or the high patronage of the International Organisation of Vine and Wine ». The OIV initials shall not be translated or modified. The logo shall be used in reference with this patronage.

6.2. Approval given by the OIV commits the event organiser to bear the expenses of the person appointed by the OIV to monitor the application of the standards of the event under the same conditions as other speakers invited. Bearing expenses includes travel expenses, housing, and registration fees for the person appointed by the OIV. The option to appoint a person to attend these events is left solely up to discretion of the OIV.

6.3. The agreement given by the OIV commits the organiser of the event to address to the OIV all acts which shall be published for the event.

REQUEST FOR PATRONAGE OF MEETINGS,  SYMPOSIA AND SEMINARS

OFFICIAL APPLICATION FORM

	Name of event:
	Object/ Theme:
	Dates:	Place:	Country:
	Organiser in charge:
	(complete name, phone number and address)
	Telephone	Fax	E-mail
	Programme: (enclose specific programme)
	List of speakers confirmed or programmed:
	Attendees:
	Other patronages requested:
	Type of publication and/or acts proposed:

REQUEST FOR PATRONAGE OF MEETINGS, SYMPOSIA AND SEMINARS

OFFICIAL APPLICATION FORM

Name of organiser:

Requests OIV patronage for the following event:

 

Meeting - Symposium – Seminar – Conference – Other meeting of scientific or technical nature

Entitled:

which shall be conducted in compliance with the enclosed application form.

 

I pledge to bear the expenses of the person appointed by the OIV to attend this event and shall address to the OIV all the acts published for this event.

 

 

Done at: on

Signature