Revision of the guidelines for granting OIV patronage of International wine and spirituous beverages of vitivinicultural origin competitions

Status: In force

Revision of the guidelines for granting OIV patronage of International wine and spirituous beverages of vitivinicultural origin competitions

RESOLUTION OIV-OENO 671B-2023

REVISION OF THE GUIDELINES FOR GRANTING OIV PATRONAGE OF INTERNATIONAL WINE AND SPIRITUOUS BEVERAGES OF VITIVINICULTURAL ORIGIN COMPETITIONS

WARNING: this resolution withdraws the following resolution:

-          OIV/CONCOURS 332B/2009

The General Assembly of the International Organisation of Vine and Wine,

CONSIDERING the work and proposals of the working group, composed of several delegations and observers, on the revision of the OIV Standards for international wine and spirituous beverages of vitivinicultural origin competitions (Revision of Resolution OIV/CONCOURS 332A/2009 and revision of Resolution OIV/CONCOURS 332B/2009),

CONSIDERING the desire to reinforce the value of the medals awarded in these competitions,

CONSIDERING the proposals for revision of Resolution OIV/CONCOURS 332B/2009

DECIDES to withdraw the resolution OIV/CONCOURS 332B/2009 and to adopt the following resolution related to the Guidelines for granting OIV patronage of international wine and spirituous beverages of vitivinicultural origin competitions:

Guidelines for granting and maintaining OIV patronage of international wine and spirituous beverages of vitivinicultural origin competitions

In accordance with article 24.3 of the Internal Rules, the International Organisation of Vine and Wine may grant patronage to international or national wine and spirits of vitivinicultural origin competitions, provided that their organisation and internal rules procedures are in accordance with the international standards of the O.I.V.

The present document sets the guidelines which apply to granting patronages for International competitions (Title I) and national competitions (Title II).

Title I: International competitions

1.      SUBJECT

Definition of conditions and procedure for granting sponsorship of the O.I.V. for international wine and spirited beverages of vitivinicultural origin competitions in accordance with article 24.3 of the Internal Rules.

There can be two types of international competitions: general, that being open to all categories as provided for in the standard to international competitions, or by category, that being limited to one or several categories of wine or spirituous beverages of determined vitivinicultural origin.

2.      CONDITIONS FOR GRANTING PATRONAGE:

2.1.      Organisers of international wine and spirituous beverages of vitivinicultural origin must comply with standards of the O.I.V. for international competitions for wine and spirituous beverages of vitivinicultural origin and the present guidelines in force when the request is made.

2.2.      The competition must have an international outlook.

  • Participation in a previous competition with samples from at least 8 countries for general competitions or at least 5 for category competitions is required;
  • At least 20 % for general competitions or at least 15 % for category competitions of total number of samples presented at the previous competition must come from countries other than the organiser’s.

2.3.      Each competition shall require the presentation of over 500 samples for general competitions or 300 for category competitions at a previous competition. However, in derogation of this rule, international competitions which have the accreditation or tutelage of public bodies of organiser countries may be exempted from observing the limits mentioned in points 2.2 and 2.3 to request patronage of the O.I.V.

2.4.      A previous edition of the competition (without patronage) must be organised with the participation of an observer, appointed by the O.I.V., to review and report on operations. This trial observation shall not be required for an already sponsored competition set up by the same organiser on another territory. An international competition given to a new organiser shall loose O.I.V. patronage and shall be observed in order to be granted this patronage once again.

2.5.      Organisers of international competitions shall share the administrative expenses of patronages by paying a contribution amount to the O.I.V., set by the Executive Committee of the O.I.V., per sample.

2.6.      However, the request for patronage for competitions which are members of the VINOFED and which are observers of the O.I.V. shall be made directly through the VINOFED secretariat. Based on the payment of an observer contribution by VINOFED, competitions which are members of VINOFED are exempt from paying a direct contribution amount per sample to the O.I.V., provided that the O.I.V. observer status is maintained.

3.      DOCUMENTS TO BE PROVIDED BY THE ORGANISER:

The organiser shall supply all required documents as set out in the attached form in addition to any information which the organiser deems useful, along with the application form in one of the official languages of the O.I.V.

4.      REVIEW OF REQUEST:

4.1.      The request for patronage shall be addressed to the Director General of the O.I.V. with the available information using the corresponding application form for competitions.

4.2.      The Director General of the O.I.V. may request any information he/she deems necessary for the review of the request.

4.3.      When the event is organised in a member country or by a person of a member country, the request with the supplied information shall be conveyed by the Director General of the O.I.V. to the delegate(s) of these members of the Executive Committee for opinion.

4.4.      The Director General shall convey documents provided by the organiser, in addition to the appointed observer’s report (in the case of a previous edition) or from the commissioner expert (for future editions) to the members of the Scientific and Technical Committee of the O.I.V. for opinion and to the delegates of the Executive Committee.

4.5.      In order to be reviewed by the next CST and COMEX of the O.I.V., the Director General must receive requests by 31 January at the very latest for review in March, or by 15 September for review in October; that being at least four months before the event takes place.  On an exceptional basis, when the decision making bodies of the O.I.V. are unable to render a decision within the time delay, the Director General, when the above-mentioned criteria has been fulfilled, following written consultation of the delegate(s) or the member(s) concerned by the event, shall address the members of the Steering Committee for decision. The Director General shall convey this decision of the Steering Committee to all members of the Executive Committee.

4.6.      The name, acronym or logo of the International Organisation of Vine and Wine shall in no case be used in documents, information or news releases done by the organiser of international competitions.  Their use is subject to being granted patronage. In no case shall the fact of referring to the O.I.V. authorise prior usage.

5.      GRANTING PATRONAGE:

5.1.      The decision to grant or not grant patronage shall be made by the Executive Committee after opinion of the Scientific and Technical Committee, or under specific conditions as set out in above- mentioned 4.5, by the Steering Committee.

5.2.      The decision shall be conveyed by the Director General.

5.3.      This decision shall be definitive and may not be appealed.

5.4.      Patronage for an international competition shall be granted for one edition.

6.      BENEFITS AND OBLIGATIONS LINKED TO GRANTING PATRONAGE

6.1.      Approval given by the O.I.V. shall imply that reference of this patronage be included on all background documents related to the competition with the mentions « under the auspices of » or « under the high patronage of the International Organisation of Vine and Wine ». The O.I.V. initials shall not be translated or modified. The logo shall be used in reference to this patronage.

6.2.      Approval given by the O.I.V. commits the competition organiser to bear the expenses of the expert commissioner appointed by the O.I.V. to monitor the application of the standards of the competition. Bearing expenses under the same conditions as those given to all the members of the jury includes travel expenses, housing, and should the case be, registration fees for the person appointed by the O.I.V.  These obligations shall be applied mutatis mutandis to the observer appointed by the O.I.V. for a first request for patronage.

6.3.      The agreement given by the O.I.V. commits the organiser of the event to address to the observer appointed by the O.I.V. all required documents and notably the list of award winners, which shall be published in relation to the event.

6.4.      The agreement given by the O.I.V. commits the organiser of the competition to pay the contribution as provided in point 2.5 of the present guidelines to the O.I.V.

6.5.      The organiser shall integrate and comply with The General Data Protection Regulation (GDPR) where it is applicable.

Title II: National competitions (to be drafted)

REQUEST FOR PATRONAGE

OFFICIAL APPLICATION FORM

     Name of organiser:

       
       

 

Requests O.I.V. patronage for an international wine and/or spirituous beverages of vitivinicultural origin competition entitled:

       
       

which shall be conducted in compliance with the enclosed application form.

I pledge to respect the O.I.V. international wine and spirituous beverages of vitivinicultural origin competition standard and guidelines for granting sponsorships.

Done at:      on

 

 

       Signature

REQUEST FORM FOR PATRONAGE

INTERNATIONAL WINE AND SPIRITUOUS BEVERAGES OF VITIVINICULTURAL ORIGIN COMPETITION

       

Name of competition:

    
       
       
       

       

Date:

Place:

Country:
       
       

       

Organiser in charge:

 

  
 

(Complete name, phone number and address)

 

  
       
       
       
       
       
 

Telephone

Fax

E-mail
 

 

 

 
       

       

Rules and procedure for the competition: (mandatory document must be enclosed)
       
       
       

       

List of wine tasters (confirmed or programmed):

    
       
       
       
       
       
       
       
       

       

Other requested patronages:
       
       
       
       
       

       

Medium and means of broadcasting winners and/or acts programmed: